Format for writing a business thank you letter

Advertisement Writing a Thank You Letter after an Interview Formal interview thank you letters are always appropriate after an interview.

Format for writing a business thank you letter

Even when you have already said thanks in person, a follow-up letter is appreciated by potential employers, colleagues, vendors and customers alike.

Thank-you letters for business purposes follow a simple format: Say thank you, explain your gratitude in detail, and say thank you again.

Thank You Letter Example - Writing Advice

Choose Your Format In a formal situation, when you're writing to thank someone for giving you a job interview, making a donation or entering into a contract with you, use proper business-letter format with an inside address, date and courtesy title in the salutation. Stick to a modified-block format, in which you indent the first line of each paragraph about an inch.

If you want to thank a customer, this is one business situation in which a handwritten letter is not just acceptable, but impressive in these rushed and automated times. If you're handwriting your letter, use blue or black ink.

Open Your Thank-You Letter Open with a friendly salutation, and address your recipient by courtesy title and name. Then get straight to the point: If you're thanking the recipient for an interview or admission to a program or group, it's OK to use this space to restate why you're qualified and what you look forward to contributing.

format for writing a business thank you letter

Mention specific points that arose during the interview or follow-up questions that arose. If you're thanking a customer, you can remind him of the benefits of your product or service. If you're thanking someone for a donation or a scholarship, let her know that the money will help spay 10 feral cats, or that you will make excellent use of your opportunity and a little about what that means to you.

Thanks Again, and Goodbye Finally, thank the recipient one more time. If you're thanking the reader for an interview, briefly restate why you're an ideal fit for the job and your eagerness to work together. Close with "Sincerely" or "Best regards," and be sure to sign the letter in ink above your typed signature.

Read your letter aloud to check for sentence structure and overall flow, and edit carefully for typos and misspellings. Cite this Article A tool to create a citation to reference this article Cite this Article.How to Format a Letter.

In this Article: Article Summary Formal or Business Letter Friendly Letter Formal or Business Email Friendly Email Sample Letters Community Q&A The correct formatting to use when writing a letter depends largely on the type of letter you plan to write and whom you are writing .

Thank you letters need to have some basic factors incorporated in them, that makes them different from the rest of the business letters.

A mix of personal and professional approaches should be used. While writing the letter, the following points should be considered to make the letter better. Business thank you letters can be used for a variety of different scenarios. They can be written to employees, employers, managers, colleagues, vendors, suppliers or just about anyone involved with a business transaction, a job, special project or business .

9+ Sample Formal Thank-You Letters A formal thank-you letter is used by entities who would like to send their regards and appreciation to an individual or a group. Formal thank-you letters are commonly used in business and professional transactions.


You might think that composing a business letter by hand and having it delivered by post is an outdated method of communication. After all, we have electronic means of communication these days.

Writing a Thank You Letter after an Interview

The purpose of letters of acknowledgment is to provide proof that you have received specific documents or a specific type of request. Letters of acknowledgment are often used for anything involved in a legal process.

As with any business or professional correspondence, you should begin your letter.

format for writing a business thank you letter
Writing a Business Thank You Letter